When last I posted – it was about using master pages to help organize a document. We looked at adding items to a master page as well as creating automatic folios (page numbers) for your document.
This post will focus on creating a russian doll set of master pages – let me explain.
Russian dolls are those creepy looking (traditionally wooden) dolls that fit inside each other. Oh, and they’re creepy looking, no doubt about that.
You might be working on a magazine or annual report (or whatever) that has a consistent folio look – but each section (area) of the document changes. It could change because of header info, design – heck it could just be that you have pages that contain 1, 2 and 3 columns (for example).
In any of these cases – having russian doll master pages (or compound master pages, as I really call them) can be a great time saver. Here’s how it works:
Understand what it is about your document design that translates into the items that will be master page items. That could be the folios, lines, type and shapes that are to appear on every page (or spread). Once you have figured that out – you now have to figure out what’s going on your ultimate master page. This is the page that all other master pages will be based on.
For this example I’ll say that the ultimate master page item is my folio. Beyond that I have a different colour sidebar for each section (area) of the book. Purpose of compound master pages is to build the document – such that when I may have to edit, I’m doing so with the most efficiency and accuracy.
So – let’s start with a document:
So – you have a one-page document. As mentioned, I’d like to have folios on every page. Big ones so that is easy to see (and so that my typography mentors – Don Niven and Peter Dorn – would be proud).
On the A-Master page – create a text box the size of the margin area – within that text box insert a Current Page Number (see previous post for description). Although you indicated a Current Page Number a letter will appear – the letter A. Which is correct – you are on master page A.
Make the folio:
Again – big so we can see it in the Pages Palette. Now, I want to make a few sections, each with a different colour bar (we’ll use the colours that InDesign gives us out of the gate (there will be future posts on colour – and ways to standardize colours for a document).
Although I want different colours – if I were to put a side bar graphic on A-Master – it’ll be on every page in the document. I want have only the Folio be the exact same on every page (in terms on font, colour and location – I know that each page will be a different number).
To get started – we need to add some master pages to our document. There are a few ways to do this – but for this exercise – we’ll do it through the Pages palette.
Your Pages palette should look something like this. If we click on the Palette sub-menu (the icon with the three bars and the down arrow – top right) we should see this (CS5):
There’s a lot of stuff here – and over time we’ll get to it – for now we are only concerned with anything with the word Master and black. The greyed out terms are not available based on the current document – that will change. From this menus we want to select New or Duplicate? Times up – it’s New. You might be tempted to think Duplicate – but it’s New.
Select New Master from the Pages palette sub-menu:
It’ll look something like that. We have a Prefix (B), Name (Master), Based on Master (None) and number of Pages (1). In the next post we’ll get into reasons for the Number of Pages – this post is concerned mainly with Based on Master. If you click in the area labeled [None] – you’ll see this:
Because we’re building compound master pages – we’re going to select A-Master. Your Pages paleet should look like this (I changed the palette options to make the master page icons bigger):
You’ll notice a couple of this – document-wise you’re on B-Master (as indicated by the bottom left page area, or the yellow highlight on the B-Master palette icon – or, oh, yeah and the fact there is now a giant ‘B’ where the giant ‘A’ was. Heres what you’ll notice. That we do indeed have two master pages. One is A and one is B, but if you look closely, the B master page as a tiny little A on it. This indicates what master page is the mother to the current master page (A is mother to B). That means whatever is on A – will exist on B, whatever it is. But like document pages – you cannot edit what is on B that is mastered from another page – in this cae the folio. You cannot select the folio – only on A can edits be made.
So now let’s add our ground-breaking sidebar graphic. While still on B-Master, using the rectangle icon (with no lines) draw a vertical box running beside the folio (make note of the indictor position (the 9-square diagram with the top-left square solid) :
And, we’ll make it Stroke [None] and Fill [c100, m0, y0, k0]. So to recap – we have two master pages and only one page in our document. This usually is concept that most people find hard to grasp. Best to think of it as a kitchen and pantry. The pages in your document are the kitchen, what you are currently working with – but at any point and time you can get from the pantry other stuff (in this case master pages) – that’s all.
So now we’re going to add a page to our to our document – taking one out of the pantry and bringing it to the kitchen. Once again, there are a couple of ways to do this – ours will happen from the palette. It’s this simple – drag the B-Master icon to the document area of the Pages palette – and put it past page one. When completed the palette should look like this:
Two master pages and two document pages – and there are indications on where everything is based (page one shows it’s based on A and page two shows it’s based on B – which is based on A). Confused yet? I hope not – because we’re going to add one more master page. Follow the same steps to create C-Master. Now, to add the sidebar in the exact same place (this time in red) we could follow the Side Bar instructions – or we could save some time. Let’s save some time.
Paste in Place
A great quick way to put items from one page onto another page (even master pages). Your Pages palette should look like this (with the C-Master):
So – to copy the blue bar – double-click B-Master. Select the blue bar – copy (command-C). Now double-click on C-Master and Paste in Place (Shift-Command-Option-V). It will paste the blue bar in the exact location that it was on B-Master. Now change the fill colour [c15, m100, y100, k0]. Once completed it should look like this:
Note that B and C both have A as a mother – yet each contain their own thing (the blue and red bars). We’re going to add C-Master as a page to the document. Drag C-Master to the document area past page two – and tada, three pages in your document each based on a different master page (while two of the master pages are based on one master page).
One of the reasons to build documents like this is for accuracy, the folios will be in the same place – always. And if you do things like Paste in Place – so will other elements on your page(s). But a true benefit to working this way is changes (they happen). If you wanted to adjust the folios – size and colour – we have only to make that adjustment in one place – on A-Master. Try it, double-click on A-Master and change the point size and colour of the folio. Once you make the change it’s already made on B and C – which means that the document pages have that update as well. One change and it affected five other pages (three in the document and two other master pages). Amazing!
Once you start working this way – depending on your document (I’ve had a few annual reports with up to 19 different master pages) – you’ll have a need to know what master page you’re dealing with. For that, we can change the name of each master page. to do this – double-click on A-Master. Using teh Pages palette sub-menu – select Master Options for “A-Master” – you should see this:
We’re not going to change the Prefix, but we will change the name. Highlight the area beside Name and change Master to Folio – select OK. It should now look like this:
You can apply that to the other master pages – calling then blue and red. This will help when building your document in the future, or if someone else has to work with the document as well – think about how much easier it will be.
Well, that’s it for part 2 – part 3 will be in the same lines – master pages building master pages – but different. It’ll be great.